Soft Copy Validation

1. How is the User notified of this pending activity?

The User receives an email notification regarding the Soft Copy Validation activity.

Within ManageArtworks the same notification can also be found in User's welcome screen Dashboard under My Inbox (Pending With Me) under Workflow tab of the User

For more details, visit Soft Copy Validation

2. Where do the User go to see the Project, SKU, and Component details?

Request Info is the default tab displayed when you open an activity in a workflow. Details filled by the Project Initiator are available here.

For more details, visit Soft Copy Validation

3. Where do the User go to view the Vendor Soft Copy?

Go to Files to view the Vendor Soft Copy. The name of the Vendor Soft Copy and details such as Filename, Version number, File Type, Added by, and Added date are displayed in a table format.

  • Click the eye icon under Actions to open the Vendor Soft Copy file in ManageArtworks Viewer.
  • Click the Download icon to download the file to your desktop.

For more details, visit Soft Copy Validation

4. How to do the User access and use the checklist?

When the User opens the file in ManageArtworks Viewer, the checklist is loaded with the Vendor Soft Copy.

  • Respond to questions in the checklist with a yes, no or NA (not applicable).
  • If your response is No, you need to provide comments rights there.
  • Click Submit after filling the checklist.

For more details, visit Soft Copy Validation

5. What are the tools available for the User within the viewer?

Annotation tools are available for the User within the ManageArtworks Viewer.

For more information, visit Viewer. Also check out Annotation Tools, Top Panel Tools and Sidebar Tools

6. How does a User Submits or Rejects the Vendor Soft Copy?

There are three action buttons available to the User within this activity: Submit, Reject and Save.

  • Submit – Complete the review activity and move to the next activity.
  • Reject – Send back to the Purchase activity.
  • Save – Save work and revisit later for completing this activity.
7. Can a Vendor User enter comments in this activity?

Yes, the Vendor User can enter comments in this activity.

For more details, visit Soft Copy Validation

8. What is the next step if any User rejects the Vendor Soft Copy?

When a User rejects the Vendor Soft Copy, workflow proceeds to the Update Vendor Soft Copy step where the Purchase User incorporates the User' comments and submits the revised version of the Vendor Soft Copy. ManageArtworks manages version control automatically.

Note: When rejecting a Vendor Soft Copy, the User has to compulsorily provide comments.