Soft Copy Validation

The User receives an email notification regarding the Soft Copy Validation activity.

Within ManageArtworks the same notification can also be found in User's welcome screen Dashboard under My Inbox (Pending With Me) under Workflow tab of the User. Refer to the image shown below.

Request Info

The User reviews the form fields under Request Info. Under Request Info, all form fields are non-editable.

Files

The User clicks on notification to enter into the activity. Under Actions in Files tab, click on File Name to open the Vendor Soft Copy file in the Viewer as shown below. The Vendor Soft Copy file is presented along with Checklist. Filling a Checklist here is (mandatory) after filling the checklist, click on Save and close the Viewer. Note: In the checklist, if answer to any point is No, then User has to provide comments compulsorily.

In addition to filling a checklist which is seamlessly integrated into the viewer, the User can put Annotations on top of the Vendor Soft Copy and Compare Artwork by using comprehensive annotation and comparison tools as described in section titled Viewer in the help module.

If the User tries to approve without filling a checklist associated with the file (displayed when the file is viewed in the built-in viewer), then system displays a warning message as shown below.

Comments

The User can enter comments in the Comments text field (optional). Note: Comments are mandatory during rejecting the Vendor Soft Copy.

There are three action buttons available to the User:

• Reject – To send back to the Purchase activity.
• Submit – To complete and move to the next activity.
• Save – Save work and revisit later for completing this activity.

Once the User clicks on the Submit icon a pop-up window appears, where the User needs to click on the Ok icon to proceed to the next activity. The submitted workflow can be found under the Work In Progress folder under the Workflow tab of the User.